Administration Officer

Queensland Rail’s purpose is to provide a customer-focused, safe, reliable, on-time, value for money rail service that benefits the community, supports the industry and is integrated with the public transport system. The organisation’s vision is connecting communities through a modern, world-class rail service. We are looking for an Administration Officer to join our Catering and Southeast Queensland Operations team. In this role you will report directly and provide support to the Operation Manager Southeast Queensland where you will be responsible for providing a wide range of administrative support services.

This is a permanent full-time opportunity which is based in the office at the Roma Street station however there is flexibility to choose the hours you work within core business hours. As an Administration Officer you will work autonomously, and this role will suit a self-motivated individual who is able to work in a fast-paced environment to manage multiple priorities at once. In addition to this you will have outstanding communication and stakeholder engagement skills.

About the role:
•    Provide a wide range of administrative support to the unit as required including:
–    e-mail correspondence
–    word processing, presentation preparation and spreadsheeting
–    diary management and schedules
–    ordering and completing stocktakes
–    document management and archiving
–    minute taking
–    general receptionist duties
•    Coordinate meetings and/or conferences
•    Contractor management – inductions
•    SAP input – payment of invoices, credit card reconciliations, goods receipting
•    Communicate effectively with management, staff, suppliers and customers

About you:
•    Previous experience in providing administrative services and support
•    Substantial level of organisational skills
•    Experience using Microsoft Outlook, Word, Excel (spreadsheeting and using basic formulas) and PowerPoint
•    Substantial level of interpersonal, oral and written communication skills
•    Substantial level of skill in working in a team environment and with minimal supervision
•    Previous experience using a records information management system (e.g. TRIM) or SAP is highly desirable

Benefits: 
•    Permanent full-time position with an annual salary of $72,081 + super
•    Free rail travel to and from work + discounted rail travel for off-duty travel on the SEQ and long-distance travel networks
•    Fitness Passport is a discounted workplace health and fitness program giving you and your family unparalleled access to a wide range of gyms and pools throughout the state.
•    Employee Assistance Program covering career, conflict management, nutrition, and family support and assistance.
•    Flu Vaccination Program

Position Description

If this position interests you and you feel you have the knowledge and experience please apply to Administration Officer (2842) via our website by clicking onto the “Apply” button. Please submit a resume and covering letter outlining your relevant experience by 11:59pm 5th of May 2022.

IMPORTANT NOTE: CURRENT QUEENSLAND RAIL EMPLOYEES

Queensland Rail employees must apply for vacancies via the People Connect solution and not via the external Queensland Rail career site or Seek using one of the following options:

1. While at home or on the go at anytime, anywhere using the People Connect Solution on a personal device not connected to the Queensland Rail IT network or LAN. Please note you will need to set up Multi Factor Authentication (MFA) on your account profile. There are two options to do this:

• Install the Microsoft Authenticator app on your smartphone.
• If your phone does not support the app, or you do not wish to use an app, you can authenticate by either an automated phone call or a 6-digit verification code received via a text message.

2. While at work signed via the People Connect solution (Single Sign On) using a Queensland Rail corporate device connected to the Queensland Rail IT network or LAN.

External applicants applying for roles within Queensland Rail will be subject to Alcohol and Other Drugs pre-employment testing. The recruitment and selection process for this position might require shortlisted applicants to undertake psychometric assessment, pre-employment health assessment and background checks that might also include criminal history and credit checks.

Queensland Rail embraces diversity and equal opportunity in a serious way.  We have built the foundation for diversity in the areas of gender balance, First Nations Peoples, Youth, Disability and Multiculturalism. We continue to establish and integrate key programs such as QRWomen, Graduate and Apprentice Programs, Work and Welcome, Returned to Work processes, Employee Assistance Program, as well as Queensland Rail First Nations and LGBTIQ+ Staff Reference Groups.

To learn more about this Queensland Rail career opportunity please contact Tanya Anderson with your specific enquiry on (07) 3072 0806 or email tanya.anderson@qr.com.au.  Please do not email your application. We can only accept applications received via our website.