Junior Fleet Administrator | Tullamarine

We have an excellent opportunity for a passionate and proactive Fleet Administrator to join our Fleet Operations team based in Tullamarine, VIC!

This is a fantastic full time opportunity for an individual with strong attention to detail to utilise their fleet knowledge and make a difference to Europcar’s Victorian operations.

Some of the key responsibilities include:

• Monitor the return of lease end vehicles, from stations, to ensure they are de-fleeted within Lagtime KPI and no end of lease penalties are incurred
• Adhere to handback procedures for each model type
• Achieving the Lagtime target each month
• Manage transport costs to defleet vehicles
• Accurate Defleet inspections to be recorded and vehicles in poor condition communicated to relevant stakeholders
• Communicate any delays to defleet vehicles with appropriate departments
• Risk Vehicles are prepared and advertised as directed by Head Office and policy, documenting on Pre-Inspection checklist
• Number plates to be returned to State Road authority within specified timeframe and relevant paperwork that follows
• Work with the wider Fleet team on planning ahead for incoming fleet and optimal fleet mix and utilisation
• Prepare new fleet deliveries with marketing materials as per policy
• Maintain Greenway (internal car rental system) with any fleet movements
• Provide support in the operational movements of sale vehicles and paperwork
• Reporting requirements for registrations; grounding; lagtimes; freight for sale costs and; defleeting.
• Support communication to Stations on quality, customer service & vehicle condition to enhance and lead continual improvement.
• Integrity, adherence and legality of financial approvals within control

To be considered for this role you need the following:

• Up to 1 years’ experience in an administrative role
• Previous fleet experience or frontline operational experience is highly advantageous
• Strong analytical skills and attention to detail
• Computer literacy – medium excel skills and learns internal systems quickly
• Strong skills in planning, organising and determining priorities
• Exceptional level of communication skills, both verbal and written

In return, the successful candidate will receive:

• Staff discounts (including Accor hotel discounts after 12 months of service)
• Free onsite parking
• Eligibility to participate in a bonus scheme
• Supportive team environment
• Discounted car rental – great discounts for staff, family and friends
• Global brand and great culture, working with an energetic and high performing team
• Access to Employee Assistance Program
• Free premium subscription and unlimited access to the Calm app – the #1 app for mental fitness!

About Europcar Mobility Group

Europcar Mobility Group is a major player in mobility markets and listed on Euronext Paris. Europcar Mobility Group’s purpose is to offer attractive alternatives to vehicle ownership, in a responsible and sustainable manner. With this in mind, the Group offers a wide range of car and van rental services – be it for a few hours, a few days, a week, a month or more – with a fleet that is already “C02 light” and equipped with the latest engines, and which will be increasingly “green” in the years to come (more than 1/3 electric and hybrid vehicles by 2023).

Customers’ satisfaction is at the heart of the Group’s ambition and that of its employees. It also fuels the ongoing development of new offerings in the Group’s three service lines – Business, Leisure and Local – which respond to the specific needs and use cases of both businesses, professionals and individuals. The Group’s 4 major brands are: Europcar® – the European leader of car rental and light commercial vehicle rental, Goldcar® – the low-cost car-rental Leader in Europe, InterRent® – ‘mid-tier’ car rental and Ubeeqo® – one of the European leaders of round-trip car-sharing (BtoB, BtoC).

Europcar Mobility Group delivers its mobility solutions worldwide solutions through an extensive network in over 140 countries (including wholly owned subsidiaries – 18 in Europe, 1 in the USA, 2 in Australia and New Zealand – completed by franchises and partners).

Further details on our website: www.europcar-mobility-group.com

Applicants must be willing to provide evidence of their COVID-19 vaccination, or their medical exemption if applicable.

IMPORTANT: Europcar Mobility Group conducts pre-employment screening checks on all prospective employees to verify prospective employees are not recorded on an International Sanctions List.  By submitting your application you consent to Europcar Mobility Group completing a check as part of its recruitment process.

Please note, only shortlisted candidates will be contacted.