Senior Administration Officer

About the role 

This is a full-time fixed term contract until January 2025, located in Cabramatta NSW.

About the opportunity

Uniting is seeking an experienced Senior Administration Officer to join our team in Cabramatta.  The Senior Administration Officer provides day to day administration support to the manager, coordinators, and teams. The role is responsible for reception, office administration, financial tasks, and administrative support to programs, ensuring efficient day to day administration of the Family preservation and Communities for Children programs. It is an expectation that the incumbent will be confident to work autonomously, communicate effectively with all stakeholders, and that they would foster excellent working relationships.

• Provide administration support and assistance to the Regional Program Manager across administrative tasks including project responsibilities.
• Maintain efficient and up-to-date administrative systems.
• Provide oversight of pool vehicles and other work-related, equipment-related matters such as mobile phones and IT related items.
• Undertake general administrational duties including (but are not limited to) minute writing and taking, preparing reports, spread sheets, and creating files.
• Maintain contact and distribution lists for the office location (all programs).
• Support and manage (on behalf of the program) the coordination of community events.
• Develop and maintain systems to support manager in line with Uniting’ s current procedures for financial transactions and report tracking.
• Act as a subject matter expert for record and document management in consultation with Uniting’s Archivist Records Management Officer.
• Reconcile timesheets and ensure any anomalies are addressed with the Coordinators and Regional Program Manager.
• Coordinate any property matters, liaising with approved suppliers and the Property Management Team as appropriate.
• Ensure regular WHS inspection and maintenance of workplace is in line with Uniting’s WHS requirements including induction of new employees and ensuring timely incident/accident reporting/investigating, reviewing, and recording is completed.

Your Qualifications & Experience

• Relevant qualifications and/or at least 5 years’ experience in a similar role.
• Experience working in a diverse and busy environment.
• Good knowledge of business process ideology, including understanding of policies and their application.
• Experience in Financial Management Systems.
• Advanced skills in Microsoft Office.
• Excellent organisational, time management and prioritising skills.
• Able to demonstrate a high level of accuracy, attention to detail.
• Ability to communicate effectively and professionally with a range of staff, both verbally and electronically.
• Strong analytical skills with the ability to resolve issues.
• Current NSW Driver’s License.

Benefits and culture

Working to inspire people, enliven communities and confront injustice brings its own rewards, but there’s more.

• Welcoming you exactly as you are
• Access to generous salary packaging options
• Wellbeing programs – fitness passport
• Access to Uniting’s URewards program
• Career development opportunities
• Amazing workplace culture 

Should you have any questions, please contact Belinda Condon from Uniting’s Talent Acquisition Team at bcondon@uniting.org

Employment with Uniting is subject to satisfactory background checks, which include National Police Checks, Working with Children Checks and Reference Checks.  
 

Closing date: 11:55pm, Wednesday 8^th May 2024